Minutes
of Allotment Meeting at Staines Rugby Club
3rd November 2009
Chairman: Mr Keith Hitchman
Acting Chairman of Meeting: Mr Keith Hitchman
Members Secretary: Mr Ian Dalton
Minutes Secretary: Miss Mel Carter
Treasurer: Mrs Pat Johnston
Present: Keith, Helen, Terry, Gwen,
Terry, Julie, Pat, Dawn, Clive, Mick, Tim & Mel
Apologies: Colin, Mike & Sonia
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- Minutes of last meeting circulated.
- Plots – John Matthews has kept his plot
despite Keith being told that he had lost it. Valerie
Plot 75/76 wants it to be known that she has been
given an extension to keep her plot. However many
things have been removed from her plot including an
apple tree that she would like back.
- Gate – A New gate has been donated, Terry
will install it at the end of the lane by Ian’s
plot.
- Prize giving – The prize giving day went
very well in spite of a very poor turnout. A fee of
50p per entry was charged to cover prizes and was
well received.
It has been suggested that for next year entries are
taken at the beginning of the season to encourage
more participants.
- Forum – Keith to follow up with Colin the
starting of an online forum for people.
- Bonfire & Fireworks – Mike & Ian
who were to organise were not at meeting so unsure
of what they have done so far. Terry offered to buy
fireworks unless Keith hears from Mike or Ian. The
bonfire is to be built on one of the three cleared
plots on the left hand side. Terry has a lot of wood
to burn and has offered to start construction this
week ready for Sunday. Only wood will be burnt to
avoid any contamination of the soil. Keith will now
put some posters up. Fireworks have been set off from
Ian plot in the past but Keith will contact Valerie
to see if we can use her plot this year. There will
be a charge of £5.00 for adult’s children
free. There is some food left from the Prize giving
which Mel & Tim have and will add to if required.
Keith to ask Lorraine & Mike if they will do the
cooking.
- Piles Of Rubbish – The piles of rubbish
that were made when the council cleared the unused
plots is now becoming a nuisance and is being added
to. When Keith found out that they were scrapping
the plots he was told that the rubbish would be removed.
As this contains contaminated waste the council will
have to be asked to remove it. However it seems that
they are reluctant to do so as it will cost approximately £2,000.00.
Terry suggested it could be moved to the corner behind
the pond and turfed over to block access through the
fence. Keith proposed that our objective should be
to get it removed from the site, Mel seconded and
the vote was carried unanimously. Keith will write
a letter to Jim Buchan with a copy to the council
and all attendees at the bonfire will be asked to
sign. If we can’t get it cleared it was suggested
that we contact the local press as a last resort.
- Christmas social – confirmed for 5th December
starting from 4 o’clock onwards. Everyone to
bring food and drinks and to be held at end of site
near Gwen & Terry’s plots. Keith has looked
into the possibility of hiring a marquee but they
are very expensive and it was decided we would manage
with gazebos in the event of bad weather.
- AGM – has been postponed until 2nd March.
Keith would like someone to help him with so a new
committee position of secretary to be established.
To be discussed further at next meeting.
Next meeting date: AGM Tuesday 2nd March 2010, 7:30pm
Staines Rugby Club.
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